A clothing shop can have several pieces of a popular design while the customer’s chosen size is sold out. Treating the whole style as one stock quantity hides the differences staff need at the counter and the owner needs when ordering more garments.
Distribook’s textile-enabled tools support colour and size variants, product-group stock, alterations and seasonal reports. For fashion boutiques and clothing shops across Sri Lanka, these tools connect what arrives from the supplier with the exact garment sold.
Organise styles around actual combinations
Prepare product groups, colours and sizes before creating the variants. Use consistent size names and display order so staff can read the choices without guessing. Create the colour/size combinations the shop actually sells rather than every theoretical combination.
In the product-group creation workflow, review the SKU prefix, category, season, unit and shared prices. Check What will be created, leave out combinations not sold and resolve code conflicts. Existing combinations are skipped rather than overwritten.
The textile products guide explains the matrix and permitted opening-stock entry. A reference-list style or size is not itself a product or stock receipt.
Receive and locate the right garments
Count supplier deliveries by the actual colour and size. Six Medium garments and four Large garments must not become ten units against whichever variant is easiest to select.
Review the receiving warehouse, supplier, costs and price scope before posting. If opening quantities are entered during variant creation, they describe real goods and create a receipt when the required access is available.
Use goods receiving and Stock by product group to review the result. The group grid distinguishes In stock, Running low, Sold out and Not made, helping staff tell a shortage from a combination that does not exist.
Select the exact variant at checkout
Opening a grouped style in POS shows the available colours and sizes with photos, prices and stock information. Choose the customer’s exact variant and quantity, then check the cart before payment.
Different variants can have different prices. A missing size should not be sold against another size’s stock; refresh and inspect the actual combination instead. Rack information can help locate garments physically without changing their inventory identity.
Follow the textile selling guide. Give cashiers the access needed for checkout while keeping product creation, stock posting and count corrections with the appropriate staff.
Keep alteration promises separate from payment
Where the shop offers alterations, tickets record the customer, garment, requested work, measurements, tailor, quoted price, branch and due date. Include measurement units and complete both fields in each row so the saved record contains the intended details.
Track work through the offered stages and mark it ready only when it can be collected. Record the actual handover when the garment goes back to the customer.
An alteration ticket or quoted amount is not proof of payment. The alteration guide explains intake and progression; follow the authorised payment process separately.
Use season reports to guide the next order
Textile sales reports provide views by size, colour and product group, along with stock by season. Apply consistent period, branch and warehouse filters before comparing results.
Use the information to investigate fast-moving sizes and stock still remaining from an older range. A report does not order or receive garments; the next inventory action still needs its own workflow.
Read the broader textile-shop article for fabric rolls and stock counts, or the textile report guide for scope checks. Contact Distribook with your styles, size ranges, locations and alteration routine to plan a Sri Lanka clothing-shop setup.