Admin / Settings and AI
Use and configure DistriBook AI
Ask permitted business questions, review results and manage the AI question allowance, language and history policy.
DistriBook AI answers supported questions about business data you are permitted to view. It is read-only: it does not create orders, change prices, collect payments or send messages. Availability depends on the AI setting, service configuration and your data permissions.
Ask a question
- Open DistriBook AI from Admin navigation.
- Choose a suggested question or enter your own. Include a clear period and business question, such as “Which products sold most this month?”
- Select Send question or press Enter. Shift+Enter adds a new line. Questions must contain 2–1000 characters.
- Read the summary, figures and any table/chart. Check the selected period and scope against the relevant report before acting.
- Use New conversation for a fresh topic. Recent opens your saved conversations; on mobile use Show conversations.
The remaining-question counter shows your daily allowance. Unsupported questions or data outside your permissions cannot be assumed available. An answer does not change any business record.
Configure the assistant
With business-settings update permission, open Settings → AI Assistant. Set Enable AI Assistant, Daily questions per user (1–500), AI reply language (Auto, English, Sinhala or Tamil), and History retention (days) (7–365). Select Save settings.
Auto follows the question’s language where practical. Disabling the assistant hides its navigation and rejects direct access. The daily limit resets each calendar day. History retention defines the policy; do not assume saving it immediately deletes old conversations.
Last 30 days shows usage metrics. Time saved is an estimate, not measured working time. Provider status indicates whether service configuration is present; keys cannot be entered on this screen.
When a question fails
If the allowance is used, wait for the next daily reset. For busy/time-out/unavailable messages, retry later. If configuration is missing or the page is unavailable, ask the owner to check AI settings and your access. Use ordinary reports whenever you need to verify a figure.