Monthly salary and payslips

Use Monthly salary to check a month’s staff pay and the working behind each figure. The HR module and payroll viewing permission are required. Generate / refresh, advance/bonus entries and adjustments require payroll creation permission.

Prepare and generate a month

1. Check staff pay rates, working days, allowances and salary dates.
2. Review and fix attendance for the actual salary period. A mid-month salary date changes the period; read each person’s dates rather than assuming the calendar month.
3. Open Monthly salary and select the month. A future month cannot be generated.
4. Select Generate / refresh. This creates eligible staff records and refreshes open calculated records. Approved or paid records are left unchanged; the result reports created, refreshed and locked counts.
5. Open a person’s record to review How the net was reached, earnings, deductions, The basis, The month and history.

Net salary is gross earnings less deductions and employee EPF. Employer EPF and ETF appear under company cost and are not another deduction from the employee’s net pay. Saved records retain the rates used for that calculation.

Record an advance or bonus

Select Advance / bonus, choose the entry type and Staff member, then enter a positive Amount of at least 0.01.

• Salary advance: enter Given on, choose Recover from and add notes. The recovery month determines which salary deducts the advance.
• Bonus: enter What for and Bonus date, and check EPF/ETF applicability. A bonus belongs to the calendar month of its date.

Select Save. An existing open calculated record refreshes immediately. If the month has not been generated, generate it to include the entry. If it is approved or paid, the entry may be recorded while the payslip stays unchanged; read the result before adding it again.

Recording an entry does not itself transfer money to the employee.

Adjust an open record

On an open calculated record use Add an earning or Add a deduction where offered. Enter What it is, positive Amount, and a Reason of 3–255 characters. For an earning, review any EPF/ETF switches. Save to recalculate the month and record history.

Only adjustment lines can be removed using their remove action. Approved and paid records cannot be adjusted. The current Admin screens do not offer payroll approval or payment-finalization actions; do not treat generation as approval or proof of payment.

Print and check results

Use Print sheet or PDF on the month page. Choose Leave dates, Overtime & late detail and Full attendance log as needed. Open a person and choose Payslip PDF for their individual slip.

If pay looks wrong, compare employment start, salary cycle, attendance requirement, daily working hours, leave, allowances, late deductions and advances with The basis and The month. After correcting inputs, refresh only an open month.