Track cheques and handovers

Open Cheques to search by cheque, customer or receipt and filter by cheque dates or status tabs. Editing, status changes, allocation and handover actions depend on your permissions and each record’s current state.

Maintain the cheque record

Open a cheque to inspect its payment, planned invoices and allocations. Use Edit when offered to correct Cheque no, Cheque date, Bank, Bank code and Notes, then save. A cheque linked to a payment cannot have its amount changed in this dialog; resolve the underlying payment with the responsible administrator.

Choose a status action only after checking the real cheque:

• Mark deposited records that a received cheque went to the bank.
• Mark cleared records that the bank paid; the payment posts and planned invoice payments are applied.
• Mark bounced records refusal while the cheque is received or deposited; its payment is reversed and affected invoices become due again.
• Cancel cheque, when offered, cancels the record. Read its confirmation and review the payment/invoice result.

Confirm the dialog and check the resulting status. The allowed transitions are limited; a cleared cheque cannot simply be marked bounced through the current action.

Link the correct invoice

For an eligible pending cheque, use Change invoice, select the correct Invoice, and confirm. Unallocated shows pending cheques without an invoice plan. Select Allocate for a row and choose its invoice. Planning a cheque does not pay the invoice until clearance.

Review suggested invoices before using the selection-based allocation action. It accepts at most 100 cheques per request and may skip rows that no longer qualify. Read the reported result.

Duplicates lists active cheques sharing a number and bank. Inspect the original records before deciding what needs correction; the list is not an automatic merge or deletion tool.

Review physical handovers

Use POS handovers from Cheques to review submitted counter cheques in Admin. Filter by Status or Cashier and compare the physical cheque with the record.

Use the offered Receive, Deposit, or missing-cheque action. Check Received at / Deposited at, add Deposit slip / reference for a deposit, and supply What happened when marking a cheque missing. Confirm the displayed action and review its updated status. This records custody and handling; deposition alone does not establish bank clearance.